Payroll Expense Transfer (PET) Roles and Workgroups

Role or Workgroup Name Description Role Type

PET Departmental Roles

Payroll Transfer and View
Role #131576
Namespace: KFS-LD		This role enables a user to initiate a PET eDoc. Users are limited to requesting transfers from accounts to which they have access through account-level or organization code-level permissions.Default

 

  • Assigned to the user individually.
  • Listed under Roles on Membership tab in the user’s KIM profile.
  • Access rights restricted to accounts specified for the user under ETL Default Definition role, and/or organization codes specified for the user under KFS Org Code Access role.
Payroll Expense Transfer Department PreApproval
Role #131526
Namespace: KFS-LD		Optional approver role for departments that need two levels of departmental approval for their PET requests. Approvers are assigned approval authority for full 10-digit organization codes or for 5- or 7-digit masks.Derived

 

  • Not listed in the user’s KIM profile.
  • To see all users who have this and any other department-level PET approver role, view the Payroll Expense Transfer Department Approver maintenance table found in the Labor Distribution section of KFS Financial Maintenance menu.
Payroll Expense Transfer Department Approval
Role #131527
Namespace: KFS-LD		Required role for all USC departments that submit PET eDocs. The user is granted PET approval authority for the department that owns the “From” account originally charged for the salary amount in question. A Senior Business Officer should be assigned both this role and the Department To Line Approval role (described next) to ensure that all PETs are approved properly.

 

Approvers are assigned approval authority for full 10-digit organization codes or for 5- or 7-digit masks. Only one person should be assigned per organization code, but workgroups can be created and assigned this role in order to accommodate multiple approvers per organization code. All users assigned to a workgroup would then share this role for that organization code.

Derived

 

  • Not listed in the user’s KIM profile.
  • To see all users who have this and any other department-level PET approver role, view the Payroll Expense Transfer Department Approver maintenance table found in the Labor Distribution section of KFS Financial Maintenance menu.
Payroll Expense Transfer Department To Line Approval
Role #131539
Namespace: KFS-LD		Required role for all USC departments that submit PET eDocs. The user is granted PET approval authority for the department that owns the “To” account to which the payroll charge is being transferred. A Senior Business Officer should be assigned both this role and the Department Approval role (described above) to ensure that all PETs are approved properly.

 

Approvers are assigned approval authority for full 10-digit organization codes or for 5- or 7-digit masks. Only one person should be assigned per organization code, but workgroups can be created and assigned this role in order to accommodate multiple approvers per organization code. All users assigned to a workgroup would then share this role for that organization code.

Derived

 

  • Not listed in the user’s KIM profile.
  • To see all users who have this and any other department-level PET approver role, view the Payroll Expense Transfer Department Approver maintenance table found in the Labor Distribution section of KFS Financial Maintenance menu.

PET Administrative Workgroups

Sponsored Projects Accounting
Group #1000100
Namespace: KFS-LD		Used by the Office of Sponsored Project Accounting for approval of PET eDocs that involve sponsored accounts. If the PET transaction involves a sponsored account, the eDoc will automatically be routed to the users in this workgroup.Default

 

  • User is assigned to the workgroup.
  • Listed under Groups on Membership tab in the user’s KIM profile.
Financial Aid
Group #1000101
Namespace: KFS-LD		Used by the Office of Financial Aid for approval of PET eDocs that involve financial aid accounts. If the PET transaction involves a financial aid account, the eDoc will automatically be routed to the users in this workgroup.Default

 

  • User is assigned to the workgroup.
  • Listed under Groups on Membership tab in the user’s KIM profile.
PET Payroll Services Approval Workgroup
Group #1000123
Namespace: KFS-LD		Users in this workgroup are the final approval level in the automated routing of all PET eDocs. This workgroup should therefore be assigned for members of the Payroll Services Department who are responsible for reviewing every PET transaction before it goes to Final status.Default

 

  • User is assigned to the workgroup.
  • Listed under Groups on Membership tab in the user’s KIM profile.